GFR-2017: Limited Tender Enquiry
Limited Tender Enquiry
Estimated value of the goods to be procured is up to Rupees Fifty Lakhs
Rule 162 Limited Tender
Enquiry
(i)
This method may be adopted when estimated
value of the goods to be procured is up to Rupees Fifty Lakh (revised as per OM No. F.1/3/2024-PPD, dated 10.07.2024). Copies of
the bidding document should be sent directly by speed post/registered
post/courier/ email to firms which are borne on the list of registered
suppliers for the goods in question as referred under Rule 150 above. The
number of supplier firms in Limited Tender Enquiry should be more than three.
Efforts should be made to identify a higher number of approved suppliers to
obtain more responsive bids on competitive basis. Further, an organisation
should publish its limited tender enquiries on Central Public Procurement
Portal (CPPP) as per Rule 159. Apart from CPPP, the organisations should
publish the tender enquiries on the Department's or Ministry's web site.
(ii)
The unsolicited bids should not be
accepted. However Ministries/ Departments should evolve a system by which
interested firms can register and bid in next round of tendering.
(iii)
Purchase through Limited Tender Enquiry
may be adopted even where the estimated value of the procurement is more than
Rupees twenty-five Lakhs, in the following circumstances.
(a) The competent authority in the
Ministry or Department certifies that the demand is urgent and any additional
expenditure involved by not procuring through advertised tender enquiry is
justified in view of urgency. The Ministry or Department should also put on
record the nature of the urgency and reasons why the procurement could not be
anticipated.
(b) There are sufficient reasons, to be
recorded in writing by the competent authority, indicating that it will not be
in public interest to procure the goods through advertised tender enquiry.
(c) The sources of supply are definitely
known and possibility of fresh source(s) beyond those being tapped is remote.
(iv)
Sufficient time should be allowed for
submission of bids in Limited Tender Enquiry cases.